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THE PROCESS

How VacayVerify works

Monthly or quarterly visits. Comprehensive documentation. Complete transparency. Here's exactly what happens at your place when you can't be there.

Doorway and stone path at a coastal residence on Florida's Emerald Coast.
EVERY VISIT

What happens during each visit

You choose the rhythm — monthly or quarterly. Every visit follows the same thorough routine, so nothing at your place goes unseen between stays.

  1. 48 hours before

    You receive an email confirming the scheduled visit window. We review your property's prior visits, any items you've flagged, and any standing notes.

  2. Exterior documentation

    Your team member arrives during the scheduled window. The visit begins with a complete exterior walk: front, sides, rear, visible roofline, decks, outdoor spaces. Photos and video capture current state.

  3. Interior walkthrough

    Room-by-room documentation. Living areas, bedrooms, bathrooms, kitchen, laundry, garage, any accessible space. We document the property as a whole — we don't open electrical panels, climb into attics, or test mechanical systems.

  4. Verified observation notes

    Throughout the visit, our team takes notes on anything worth your attention — written in plain, everyday language. Examples: ‘cabinet door not closing flush,’ ‘water mark on ceiling near bathroom,’ ‘screen torn on east-facing window.’

  5. Departure check

    Before leaving, the team confirms all doors are locked and the alarm is set if applicable. A departure photo is captured with timestamp.

  6. Your report

    Within 48 hours: video, photos, and observation notes are uploaded to your owner dashboard. You receive an email the moment your record is ready. Everything is timestamped, organized, and easy to navigate.

WHAT WE DO

Clear about what we do.

We’re a documentation service, and that focus is the point. We capture everything in detail and put it in your hands — so you, and whoever you trust to act (your property manager, your own contractor), have exactly what you need. Staying in that lane is what keeps us independent: we don’t make structural or code-compliance calls, test home systems like HVAC, electrical, plumbing, or roofing, or tell you what to repair — and we don’t handle property management, cleaning, scheduling, or file insurance claims for you. We show you what’s there; you decide what to do. See exactly how we’re set up.

HURRICANE SEASON COVERAGE

Storm Documentation: coverage from June through November.

Hurricane season runs June through November. For Coastal Watch subscribers, Storm Documentation is automatically included. Standard customers can add it for $299/year.

  1. Pre-storm visit

    Performed 24-72 hours before a named storm. We bring in loose outdoor items, document current property condition, and capture photo and video evidence — so you have a clear baseline before the weather hits.

  2. Post-storm visit

    Performed within 48-72 hours after the storm passes (weather and access permitting). Damage documentation, photo evidence, and immediate notification of visible issues so you can act on insurance and repairs without waiting for a flight in.

  3. Storm season communications

    Throughout hurricane season, proactive updates about weather threats to your property area. We notify you before storms approach and after they pass — the kind of update a local would give a friend.

REAL-TIME ACCESS

Your owner dashboard

Every visit, every photo, every video, every observation note — accessible from anywhere, anytime. Built for clarity, not complexity.

  • Visit history timeline
  • Video player with chapter markers by room
  • Photo galleries organized by space
  • Searchable observation notes
  • Self-serve visit scheduling
  • Mobile responsive
WHERE WE SERVE

Pensacola Beach to 30A. Florida's Emerald Coast.

We currently serve vacation rental owners with properties along Florida's Emerald Coast. As we grow, we expand to additional vacation rental markets.

  • Aerial view of Pensacola Beach — white sand fronting the turquoise Gulf along Florida's Emerald Coast.

    Pensacola Beach

    Gulf-front white sand

  • Beach umbrellas and chairs lined along the white sand beside the emerald Gulf water near Navarre Beach.

    Navarre Beach

    Gulf-side quiet

  • A roadside welcome sign reading 'Welcome to DESTIN — The World's Luckiest Fishing Village' against a blue Emerald Coast sky.

    Destin

    World's luckiest fishing village

  • A white stucco arch in Alys Beach along Scenic Highway 30A, framing the architecture that defines the corridor.

    30A

    Seaside to Alys

  • Pensacola Beach
  • Perdido Key
  • Navarre Beach
  • Fort Walton Beach
  • Destin
  • Miramar Beach
  • 30A Corridor
  • Inlet Beach

Not seeing your area? Let us know — we're growing.

Gentle Gulf waves rolling onto sugar-white sand under a soft pastel sunrise along Florida's Emerald Coast.

What's happening at your property?

Create your account, choose your plan, and schedule your first visit online — or try us with a single walkthrough.

Get StartedSchedule a Single Walkthrough

VacayVerify is new, and I’m building it deliberately with a small first group of owners. Join now and you’re one of the people I shape this service around.

Insured · Locally owned · Independent · Cancel anytime · 30-day first-visit guarantee